What is PMO set up?
The role of a PMO in many organizations is changing as a result of the influence of Agile development. In a traditional plan-driven project environment what many people loosely call Waterfall , the role of the PMO is heavily oriented on control and reporting. In a more Agile organization, a PMO plays much more of a facilitation and support role.
So, before you set up a PMO, it’s important to define what the overall business and project strategy is and what role the PMO is expected to play in that environment. Here’s a couple of articles I have written on this subject that you may find useful.
What is a PMO on a project?
The Project Management Office (PMO) is the office that manages all of the projects within an organization, and it's usually located in the same building as the rest of the company. The PMO has people who are responsible for managing the projects, including assigning them to teams, tracking their progress, etc.
How do you organize a PMO office?
In one sense you are almost thinking about the function of the PMO in a large organization, where the project managers report to. In addition, decisions are made on which tools and techniques are used, where records are kept, what training is required. All of this is managing the project management process.
Keep in mind this is all oriented to companies with PMO’s. In a smaller company, that responsibility may fall on an individual manager. Nevertheless, understanding the role of a PMO, and how it helps to create procedures for running projects in the absence of a formal PMO organization will help those managers in managing the PM’s that work for them.
So, from this angle the “program manager” is responsible for a number of project managers. In a larger company, you may have a formal structure for this, and it would be part of a PM’s career progression.
In a smaller company, it may fall under the department manager (i.e., the Engineering Dept. Manager would manage all projects being ran in their dept., and becomes the portfolio manager by default).
What is PMO and how does it work?
Assigned roles and responsibilities of the project office may vary depending on the goals at hand:
Establish standards for project management.
Managing the enterprise project portfolio.
Selected projects are reviewed and selected.
Provide project resources.
Organize projects (from initiation to completion).
Provide project managers with training and coaching.
The execution and implementation of selected projects.
Managing vendor contracts (for outsourced project services).
Oversee projects, including audits and reviews.
Analyzing and reporting project performance metrics.
In conclusion ,setting up a PMO can help you save time and money while increasing your company's performance. To get started, consult with an experienced PMO administrator to get the most out of your new system.
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